Board Meeting Minutes
March 12, 2025 8:00 pm via zoom
PRESENT
Board Members: Cindy Overstreet, Diana Leigh (Treasurer), Gretchen Hermann, Melanie-Claire Mallison (Secretary), Rich Andrulis (President)
Others: Emily Adams
January Minutes: Correct “Lance Wilmarth” to Lanie Wilmarth. Diana motioned and Melanie
seconded – BOARD APPROVED.
ISDN Bylaws: The revised and adopted bylaws were distributed to the board on February 11th. No changes were suggested. Melanie-Claire moved to approve the bylaws. Cindy seconded – BOARD APPROVED.
a. We request that our webmaster put the new bylaws on the website.
Website Migration: With many thanks to Diana we now have a spiffy new website.
a. We need to keep an eye on content to make sure we stay up to date.
b. What criteria do we use for bands? Diana clarified — we list those bands we are willing to hire or have hired. We suggest Diana add this criteria to the website.
c. Reminder, isdn-chat-l is no more
Treasurer’s Report: Diana listed the ISDN assets, which included expenses for our upcoming west coast weekend; checking $800.17, savings $666.03.
a. Diana is ready to hand over the reins to Lanie after the weekend is over and the finances are settled.
b. Diana nominated Lanie Wilmarth as the ISDN Treasurer. Cindy motioned. Gretchen seconded. APPROVED.
- Note; Lanie will not be a board member and her email address will not be added to the board admin email list, but she will be treasurer and provide regular reports.
Follow up on Facebook postings: Concern for non-swing events appearing on our Facebook pages. Just say no? Only post once? Will discuss at our next meeting (May 14th).
Public attendance at board meetings: If we are including ISDN at large, we need protocols for handling non-board members.
a. Diana provided an article about public attendance at 501C3 board meetings. ISDN is not subject to Open Meetings Law, so we don’t have to follow those rules. However, since we usually want to encourage more participation, we do have open meetings. Therefore we should have a policy about it. MCM will work up for next meeting.
2025 Calendar:
FIRST: Ithaca Festival 2025, May 29 – June 1 — MCM will lead but cannot attend.
a. Start with info from Cindy and Diana.
b. Rate for non-profits at venue
c. Live band? DJ Dance?
d. Lessons?
e. Sell snacks at the dance? Restaurant sponsors?
f. Fund raiser?
SECOND: Swingin’ on Cayuga 2025, September 7th or 14th — Diana will reserve the Stewart Park pavilion for the day. More details to come.
New Board Member: Rich made a motion that we add Emily Adams to the ISDN Board. She agreed. Cindy seconded. APPROVED. Yippee!!
a. MCM will add Emily to Admin-L.
Upcoming West Coast Swing Workshop with Mango & Moriah: Lansing Community Center (will be four days after meeting, so this is just last-minute check in to make sure we have everything covered):
a. Need a board member 6:45-8:00. MCM. (Emily can give MCM a ride to @ 6:30p and
MCM will find a ride home after.)
b. Kate will bring snacks. Rich can help. Cindy will coordinate.
c. Emily will take care of water.
d. Please bring box fans!
e. Volunteers, please arrive at 11:30a.
f. Rich, please bring our sound system!
g. Insurance rider? No one asked….
h. 1⁄2 page for ISDN printed out for workshop = 50; MCM and DIANA
- 1⁄2 page for ISDN:
- Website
- Facebook x 2 = what are they for and why use?
- E-list
- Logo
- Venmo & PayPal
Other Business: MCM reminds folks to please add their ISDN files and folders the Google folder with their name on it. She will sort!
Next Meeting: Wednesday, May 14th at 8:00 pm.
January 8, 2025
Present:
Board Members: Cynthia Overstreet, Rich Abdrulis, Gretchen Herrmann, Melanie-Claire Mallison, Diana Leigh
Erica Herman has resigned from the Board
Approved minutes from November 6, 2024 meeting
January dance
Committee: Cynthia, Diana
Scheduled for January 26th, 2pm to 6pm (Sunday afternoon) at Library Place
Experiment for timing and location and offering a paid lesson ahead of time.
2-6 pm @ Library Place, 105 W Court St, Ithaca, NY (entrance on Cayuga St)
2:00 pm – West Coast Swing Cool Moves (Intermediate) with Cindy Overstreet
2:45 pm – Introduction to Swing Dance (Beginner) with Lesley Greene & Robbert VanRennese
3:30 – 6:00 pm – Live Band Dance with The Pelotones!
2 pm class: $12
2:45 pm class: FREE
Dance: $15
All-in pass: $25
Rich to coordinate volunteers
Pavilion rental for SoC
Set date and general hours to be able to rent. Preference for September 14th
Future meeting – need to consider costs. Need to decide if we should shorten hours
Document Inventory
M-C is sorting through archives of ISDN documents. Recommendation to make sure to add Year to any poster/flyer
M-C: will scan interesting documents and create a google folder to store those documents
Rich: add meeting minutes to that folder
ISDN Facebook
Currently dominated by non-Swing events. Would like to limit to Ithaca or Swing events.
Diana to propose suggested verbiage to put on Facebook group for rules to post to the group.
Treasurer’s Report
Current balance in
- Checking account = $1132.86
- Savings account = $665.97
By-laws
By-laws committee: M-C, Diana, Rich
After discussion by the board, by-laws were amended. Board agreed to continue to review by-laws at next meeting to address remaining questions. All questions/revisions need to be provided to the board by February 9th, 2025 so they can be approved at March 12th meeting.
Elections
Slate:
- President: Rich Andrulis
- Vice President: Diana Leigh
- Secretary: Melanie-Claire Melanson
- Interim Treasurer: Diana Leigh
Slate passed by unanimous vote of the board. Lanie Wilmarth has agreed to be Treasurer but does not want to be a board member (see updated by-laws). Will be voted in soon, probably next meeting.
Next Meeting
March 12, 2025 8pm